This section allows you to send a composed message to the subscribers of a selected list.

Select Distribution List

Select the mailing list that should be used to send the composed message. You can select any mailing list that you have created in the section "Manage Lists". If there is no list available for selection, you have to create a mailing list at first.

Sender Email Address

Enter or select an email address that should be used as sender address. The email address selected or entered here will appear as "From address" on the recipient's system. Any entered email address will also be saved for future use so that you can easily select it at a later time by simply clicking the arrow. To remove a saved email address from here, just click the X-Button.

Sender Name

Enter or select a name that should be used as sender name. The name selected or entered here will appear as "From name" on the recipient's system. Any entered name will also be saved for future use so that you can easily select it at a later time by simply clicking the arrow. To remove a saved name from here, just click the X-Button.

Reply-To Address

Enter or select an email address that should be used as reply-to address. The email address selected or entered here will appear as "Reply-To Address" on the recipient's system meaning that every reply from the recipient will go to this address rather than the sender email address. Any entered email address will also be saved for future use so that you can easily select it at a later time by simply clicking the arrow. To remove a saved email address from here, just click the X-Button

Send Now

Click this button to send the composed message to the subscribers of the selected list with the settings you have specified. After clicking this button, a new window appears showing you the current status of the send progress. Depending on the count of active subscribers in the selected list and on the speed of your internet connection as well as the mail server that is being used, this process may take some time. You can at any time pause/resume the operation or cancel it by clicking the appropriate button. After the operation has completed, a final send report is displayed and you can close the window or view the server log of the send process.

Send Test

Click this button to send a test of the composed message to an email address of your choice. After clicking this button, a new window appears where you can enter or select an email address that should be receive the composed message. Please note: When sending out a test message, tags/variables won't be replaced with anything so the test message simply shows the actual tag/variable name rather than any personalized value.

Schedule

Click this button to schedule the composed message to automatically be sent later to the subscribers of the selected list with the settings you have specified.

Schedule with zebNet NewsTurbo Standard

After clicking on the Schedule button, a new window appears to configure the Windows User Account under that you want to run the schedule and to configure the scheduled interval and the scheduled time.

The user name of your current Windows User Account is automatically displayed and you just have to enter your password of your Windows User Account in the password field in order to be able to enable the schedule.

Please note that entering your password is mandatory. A scheduled task cannot run and will fail if you enter a wrong password. If you don't have set a password in your Windows User Account, please set one before enabling a schedule.

You can create a schedule on a regular basis (daily, weekly or monthly) and at a specific time. Just select the desired interval from the dropdown list and specify the schedule in the schedule area.

Daily

The scheduled task will be executed once a day at the selected time.

Weekly

In the schedule area, select the appropriate parameter as follows:

Recur every: <...> week(s) on: <...> at: <...>

Specify a certain number of weeks and the days of the week you want the task to be run. For example, with the every 2 week(s) on Monday at 9:45 setting, the task will be performed on every second Monday at 9:45.

Monthly

In the schedule area, select the appropriate parameter as follows:

Recur every: <...> day of the month: <...> at: <...>

Specify the day of the month and the month(s) you want the task to be run. For example, with the every 10 day of the month January at 9:45 setting, the task will be performed on January 10 at 9:45.

If you are happy with the settings you made just click "OK" to confirm your selection.

Schedule with zebNet NewsTurbo Pro or zebNet NewsTurbo Server

After clicking on the Schedule button, a new window opens where you can freely define your schedule for the task. The window "Specify the trigger" is being splitted into several areas:

Run this task

You can specify when to run the scheduled task on the left area called "Run this task". You can freely define the schedule after clicking on the desired option. The following options are available:

Once only

Specifies that the task should performed only once at the selected point in time. The point of time can be selected at "Start" and defines when the task should be performed.

Upon event

Specifies that the task should performed at a specific event. You can chose between "System startup" or "User logon".

When choosing "System startup", the task will be performed every time you turn on your computer and after Microsoft Windows has fully loaded. Please note that this option is only available if you use a password for scheduling a task and cannot be selected when enabling the option "Schedule without password".

When choosing "User logon", the task will be performed every time when you logon into your Microsoft Windows account. A logon deemed effective after you have entered your password for your Microsoft Windows account. If you do not use a password and/or if you have select the option "Schedule without password", a logon deemed effective when you can see your Windows Desktop. This is also applicable if you have set a password for your Microsoft Windows account but if you use the automatic logon feature.

The point of time can be selected at "Start" and defines when the task should be performed the very first time. You don't need to change the given point of time if the schedule should take into effect immediately. If the schedule should take into effect at a later time, you can manually select the point of time.

Periodically

Specifies that the task should performed periodically at certain intervals, e.g. every 10 minutes or every 3 hours. For example, if you select 3 hours, the backup will be performed every 3 hours.

Daily

Specifies that the task should performed daily. You can specify if the task should actually being performed every day or, for example every 2 days. In addition and if necessary, you can also specify a periodic schedule that repeatedly performs the task at the given interval.

The point of time can be selected at "Start" and defines when the task should be performed the very first time. You don't need to change the given point of time if the schedule should take into effect immediately. If the schedule should take into effect at a later time, you can manually select the point of time.

Weekly

Specifies that the task should performed weekly. In the schedule area, select the appropriate parameter as follows:

Run the task every: <...> week(s) on: <...>

Specify a certain number of weeks and the days of the week you want the task to be run. For example, with the every 2 week(s) on Monday at 9:45 setting, the task will be performed on every second Monday at 9:45.

The point of time can be selected at "Start" and defines when the task should be performed the very first time. You don't need to change the given point of time if the schedule should take into effect immediately. If the schedule should take into effect at a later time, you can manually select the point of time.

Monthly

Specifies that the task should performed monthly. In the schedule area, select the appropriate parameter as follows:

Run the task on every: <...> day(s) of the month: <...>

Specify the day of the month and the month(s) you want the task to be run. For example, with the every 10 day of the month January at 9:45 setting, the task will be performed on January 10 at 9:45.

The point of time can be selected at "Start" and defines when the task should be performed the very first time. You don't need to change the given point of time if the schedule should take into effect immediately. If the schedule should take into effect at a later time, you can manually select the point of time.

Run with credentials

Specifies the Windows User Account to be used for executing scheduled backups. The user name of your current Windows User Account will automatically be displayed and you just have to enter your password of your Windows User Account in the password field.

Tasks can also be scheduled without a password which is perfect for those users that haven't set a password for their Windows User Account. To schedule a task without a password, just enable the option "Schedule without password".

This option can also be used if you have set a password for your user account but in this case, you have to be logged in into your user account otherwise, schedule won't work.

Run the task only when the computer is idle

Specifies that the task is only performed if the computer is not used at the given point in time.

If missed, run the task at startup

Specifies that the task is performed at the next system startup if the task couldn't be performed at the scheduled point of time. This might happen if your computer was for example turned off at the given point in time.

Click "OK" to confirm your selections and to enable the schedule.

From now on, the composed message will automatically be sent to the subscribers of the selected mailing list with the settings you have specified. Depending on the count of active subscribers in the selected list and on the speed of your internet connection as well as the mail server that is being used, this process may take some time. If you are logged in on your Windows Account when sending out a scheduled mailing, you will be notified via a notification balloon otherwise, the emails are being sent in the background.

Sending out a scheduled mailing is an automatic process that will be executed no matter if zebNet NewsTurbo is started or not. After creating a schedule, you are only required to ensure that your computer is running in order to send out the emails.

Send Mode

With zebNet NewsTurbo Server, you have the choice to choose between two different send modes, Use SMTP Server or Direct Send. Any other zebNet NewsTurbo edition uses a SMTP server to send your emails therefore, please always refer to the section "Use SMTP Server" if you are not using zebNet NewsTurbo Server.

Use SMTP Server

When selecting this option, the emails will be sent through a SMTP server it is therefore necessary to specify the SMTP server address as well as the Port number. Any mail server that supports SMTP protocol can be used here. If the SMTP server requires an encrypted connection, you have to activate the "SSL" box that can be found next to the port number. If the SMTP server requires user authentication, you have to activate the "Authentication required" box and to specify the user name as well as the password. To ensure that everything is working fine, you should test the connection by clicking the button "Test Connection". After clicking the Test Connection button, your entered SMTP data will also be saved in the SMTP Profile Manager for future use, if it does not already exist.

The Profiles-Button allows you a quick and easy access to all available SMTP profiles and also allows you to easily create new SMTP profiles. All available SMTP profiles can be selected for sending out the mailing. Please click here to learn more about the SMTP Profile Manager.

By activating the box "Retry with direct send in case of error", the application will try to deliver the email to the recipient by using the Direct Send mode, if an error occurs while sending out the email via a SMTP server.

Direct Send

This method allows you to send a message without needing to have a SMTP server. The message will be sent in direct send mode. The application will discover SMTP servers of recipients domains via DNS MX lookup, and then send the message directly to these SMTP MX servers. Please not that not every email server allows to send an email through direct send therefore, such email servers will simply reject the email so it won't be delivered to the recipient.

By activating the box "Retry with SMTP in case of error", the application will try to deliver the email to the recipient by using the Use SMTP Server settings, if an error occurs while sending out the email via Direct Send.

Advanced Options

This section allows you to specify all advanced options that might be useful when sending out an email and it also allows you to enable certain features.

Timing

This tab allows you to specify time related options for the send process.

Pause between messages (seconds): The amount of seconds the application will wait for sending the next message after a message was sent.

Timeout (seconds): The amount of seconds the application will wait for data to be received from the server before returning an error, or zero to wait indefinitely.

Further attempts in case of error: The amount of tries the application will try to send the message if an error occurred while sending out the email and before displaying an error message.

Pause between attempts (seconds): The amount of seconds the application will wait for trying to send the message again after an error occurred.

Analytics*

This tab allows you to track detailed analytics and statistics for your campaigns. Please note that NewsTurbo Analytics Server or NewsTurbo Analytics Services is required in order to being able to track analytics and statistics for your campaigns.

Track analytics and statistics for this newsletter

Enables the tracking feature for the selected list. You will be prompted to enter the NewsTurbo Analytics Server information if no existing connection could be found. To manage an existing connection, you can click the "here" link or you can open the preferences window.

Track clicks and click behaviour

Allows you to track all clicks and click behaviour of the messages sent to your subscribers. This method is accurate because every click will be tracked.

Track views and view behaviour

Allows you to track views and view behaviour of the messages sent to your subscribers. Please note that depending on the security settings of the email client of your subscriber, not every view is being tracked so this method is not accurate but gives you a good impression of the views of your message.

Extra

This tab allows you to specify some advanced options that are related to the email the recipient receive.

Request a Delivery Receipt

Informs you that the message was delivered to the recipient's mailbox, but not that the recipient has seen it or read it.

Request a Read Receipt

Informs you that the recipient has opened the message.

List-Unsubscribe Header

Includes a "List-Unsubscribe" header in the message which points to an email address or a URL where the user can unsubscribe easily from future mailings.

Content-Transfer-Encoding:

Specifies the Content-Transfer-Encoding header information for the message. Possible values for this setting are None, Binary, Quoted-Printable, 7-bit, 8-bit and Base64. Default value for this setting is "Quoted-Printable". Click here for more technical information about this.

Xmailer text:

Allows you to specify the X-Mailer header in the email header. "None" means that no X-Mailer header will be added while sending out the message, "Default" means that a X-Mailer header will be added that includes the application name as well as the application version. You can also enter any text you want to simulate that the message was sent through another email client. Any entered text will also be saved for future use. If you want to delete a specific text, simply select it from the list and click the X-Button. Please note that the default values cannot be deleted so these values are always available for selection.

Priority

Specifies the level of importance for messages so that recipients can see the indicators in their inboxes before they open the item. Setting the level of importance also enables the recipients to sort messages by importance. Possible values for this setting are Low, Normal and High.

Sensitivity*

Specifies the sensitivity for messages. This is an advisory to the recipient on how to treat the contents of the message. Possible values for this setting are None, Normal, Personal, Private and Confidential. Each of these sensitivity settings is only an advisory. Recipients can take any action on the message that they want to, such as forwarding a confidential message to another person.

Domain

Specifies the machine name used by the application for connecting to a email server. Possible values for this setting are Automatic, Local Host Name, Local IP Address, Public Host Name, Public IP Address and User Defined. By default, zebNet NewsTurbo uses the IPv4 address of the sending machine in the parameter of EHLO and HELO commands when making connections with MX hosts, or the local host name if the IPv4 address is not available (Automatic setting). Please note that setting the domain is essential for direct send (whereas it isn't so important when sending through a relay server).

Expiry Date*

Specifies the date and time when the message will be flagged as expired on the recipients' system. This is an advisory to the recipient on how to treat the validity of the message. Recipients can take any action on the message that they want to, such as forwarding a confidential message to another person even if the expiry date is passed. Please note that not every email client supports the setting of expiry dates therefore, some recipients won't know that the message even has an expiry date.

Additional Headers

This tab allows you to add up to five additional headers to the message. To add an additional header, simply add the header name in the field marked as "Header" and the value of the header in the field marked "Value".

Include Feedback Loop (FBL) Header*

Adds a specific header to all outgoing messages so you can manage all incoming Feedback Loop (FBL) complaints fully automatically with NewsTurbo. You are required to enable this option if you wish to manage all complaints that you receive by Feedback Loops (FBL). Click here to learn more about Feedback Loops.

Online Newsletter*

Each message that is sent can be made available on a web server so the recipient can also read the message directly in its web browser. This is useful when the recipient cannot view the message correctly in its email client. To use this feature you will need a web server that can display regular HTML files (Most web server can do this) and that is accessible through FTP protocol. To let your subscribers read the newsletter online, simply enable the box "Make this newsletter online readable" and select the desired FTP account that should be used for uploading the message.

If there is currently no FTP available, you can click the FTP Profile Manager button next to the FTP account selection list to create a new FTP account. Please click here to learn how to create a new FTP account and to specify the correct settings for the account.

After selecting a FTP server from the selection list, you can specify the list ID which is also the folder name on the server in that the message will be uploaded. You can also specify if this should be a global newsletter or an individual newsletter.

By selecting "Global Newsletter", every recipient will receive the same link in the email to view the message in a browser so any tag/variable that might have been inserted into the message will replaced with nothing rather than with any subscriber information. So if you start the message with "Hello #FirstName# #LastName#..." the recipient "Joe Bloggs" will actually receive "Hello...". This is the most quickest method to make a newsletter online readable because this option only uploads one global message to the FTP server.

By selecting "Individual Newsletter", every recipient will receive a unique link in the email to view the message in a browser. Any tag/variable that might have been inserted into the message will replaced with the actual subscriber information. So if you start the message with "Dear #FirstName# #LastName#..." the recipient "Joe Bloggs" will actually receive "Dear Joe Bloggs...". This is the most personal but not the most quickest method to make a newsletter online readable because this option uploads one message to the FTP server for each subscriber in the selected mailing list. So if you have e.g. 10000 subscribers in the selected mailing list, this option will also upload 10000 newsletters to the FTP server.

This feature depends on the #ReadOnlineLink# tag so please ensure that you insert the #ReadOnlineLink# tag into the message in order to get the message uploaded to the FTP server. When sending out the message, the tag will be replaced with the direct link where the recipient can click to read the newsletter online. If you don't insert the tag into the message, no message will be uploaded to the FTP server even the box "Make this newsletter online readable" is enabled. Since the #ReadOnlineLink# is actually a link when the email is sent, you can insert the tag into the message as hyperlink.

S/MIME*

Enables you to digitally sign the messages. By digitally signing a message, you apply your unique digital mark to the message. The digital signature includes your certificate and public key. This information proves to the recipient that you signed the contents of the message and not an imposter, and that the contents have not been altered in transit.

Digitally signing a message is not the same as including a signature in outgoing messages. Anyone can copy an email signature, which is essentially a customizable closing salutation. By contrast, a digitally signed message can come only from the owner of the digital ID used to sign it. This provides verification of the sender's authenticity, thereby helping prevent message tampering.

To digitally sign all outgoing messages, simply enable the box "Digitally Sign The Message" and select your certificate file. You might also have to enter your certificate password. Please note that you need a digital certificate from a trusted authority in order to being able to enable this feature. Please click here to learn more how you can get a digital certificate.

DKIM*

Allows you to sign outgoing messages by using DomainKeys and/or DKIM so recipients can check the domain signature to verify that the message really comes from your domain and that it has not been changed along the way. Enable this feature only if your email server isn't already configured to automatically sign all outgoing messages.

Sign outgoing message

Tick this box to sign outgoing messages. After enabling this feature you have also to select the method that should be used to sign outgoing messages.

Use DomainKeys

Signs outgoing messages by using Domain Keys.

Use DKIM

Signs outgoing messages by using DKIM.

Use DomainKeys as well as DKIM

Signs outgoing messages by using DomainKeys as well as DKIM.

After you have selected the method(s) that should be used to sign outgoing messages, you are also required to enter the Selector as well as your Private Key so that outgoing messages can be signed. Therefore, please enter the Selector in the field "Selector" and your Private Key in the field "Private Key".

Please contact the administrator of the email server if you do not have this information available. If you administer the email server by yourself, please ensure to create a 1024-Bit key pair at first.

Please also ensure that your DNS records are properly configured in order to being able to sign outgoing messages. Signing will fail if your DNS records are not properly configured and your message might not be delivered to the recipient.

When making changes on DNS records, please note that it can take up to 48 hours before they will take effect.

Signature*

You can add signatures for outgoing messages. Signatures are blocks of text that are automatically appended to every message that you send. They are generally used to provide additional contact information, legal terms or some other boilerplate information that is relevant to every email.

To add a signature, simply check "Add a signature to the message" and enter the signature:

Plain-text signatures

To configure a plain-text signature, enter the text you want to append to each outgoing message in the Signature text field. Plain text signatures work with messages formatted both in HTML and in text.

HTML signatures

To use HTML formatting in your signature, check "Use HTML" and format the Signature text with the desired HTML mark-up. If you send messages in text (rather than HTML) format, text characters will be substituted for the HTML markup.

Recipients*

Specifies to which subscribers the message will be sent. This feature/option is only available in zebNet NewsTurbo Pro and zebNet NewsTurbo Server. zebNet NewsTurbo® always uses the option "Send email to all subscribers in the list". There are three different options available:

Send email to all subscribers in the list

Sends the message to all active subscribers of the selected mailing list.

Send email only to all new subscribers in the list

Sends the message to all new active subscribers of the selected mailing list. A subscriber is considered new when you go to "Manage Subscriptions" and download all new subscribers after a message has been sent.

Send email to all subscribers that are present in the list for at least xxx days

Sends the message to all active subscribers that are present in the selected mailing list for at least a specified amount of days. To specify the amount of days, simply enter the desired amount of days in the appropriate field.

Verification*

NewsTurbo allows you to validate email addresses while sending your newsletter so you can easily avoid bounce-back emails. There are several validation levels available. The more validation levels you select the more time it takes to send your newsletters but you have the advantage that no newsletter will be sent to invalid email addresses.

Enable advanced email address verification

Tick this box to enable the verification and to select the different kinds of validation levels.

Perform DNS Query

Performs a DNS query to ensure that an actual email server has been assigned to the domain name of the email address. The email address will be marked as invalid and skipped for the current transmission if this checks fails. Also, you can consider the email address as permanently invalid if this check fails.

Test SMTP Connection

Performs a connection test to the email server of the email address to ensure that the server would technically be able to receive your email. The email address will be marked as invalid and skipped for the current transmission if this checks fails. Even if this check fails, it doesn't necessarily mean that the email address is indeed permanently invalid because the target email server could just have a temporary technical problem. To get the best result for this validation level, please ensure to enter proper information in the fields "Mail From" as well as "Hello Domain (HELO/EHLO)".

Perform Send Attempt**

Performs a send attempt of your message but without actually sending the message. You can consider this as an ultimate test because the recipient wouldn't receive the message at all if this test fails. To get the best result for this validation level, please ensure to enter proper information in the fields "Mail From" as well as "Hello Domain (HELO/EHLO)". Also, you have to select the proper IP address that should be used for this validation level on option "Local Endpoint".

Mail From

Enter the email address that should be used for the different kind of validation levels. Only enter a valid and real existing email address because otherwise, you will get wrong test results. Ideally, this is the same email address that is also being used as sender email address while sending your newsletter so you can get the best test results.

Hello Domain (HELO/EHLO)

Enter the domain name that should be used to communicate with the target email server. This is normally the host name, the RDNS address or the PTR record value of your email server and should be something like "mail.mydomain.com". Depending on the configuration of your email server, the format might differ from above so it could also be something like "smtp.mydomain.com". Therefore, please double-check the information entered here because when entering a wrong domain name, you will get wrong test results.

Local Endpoint**

When enabling the option "Perform Send Attempt" you are required select the appropriate IP address here that should be used for this validation level. The IP address you select here must resolve to the entered Hello Domain (HELO/EHLO) therefore, you should only enable the feature "Perform Send Attempt" if both NewsTurbo as well as your email server are installed on the very same machine. Please do not select any random IP address that does not resolve to the entered Hello Domain because otherwise, all email addresses will be marked as invalid for the current transmission.

Please note that while validating email addresses, no changes will be made on the actual mailing list and that each validation is valid for the current transmission only. So if an email address is marked as invalid for the current transmission, it won't be removed or unsubscribed from your mailing list. An email address that has been marked as invalid for the current transmission can be valid on the next transmission because of temporary technical problems or a Greylisting with the target email server.

*This feature/option is only available in zebNet NewsTurbo Pro and zebNet NewsTurbo Server.

**This feature/option is only available in zebNet NewsTurbo Server.