This section allows you to manage the subscriptions of a selected mailing list.

Select Distribution List

Select the mailing list for which you want to manage the subscriptions. A right mouse-click on the selection list offers you the option "Clear Message Cache". You can select any mailing list that you have created in the section "Manage Lists". If there is no list available for selection, you have to create a mailing list at first.

Clear Message Cache

To avoid that one email is processed more than once, the application saves the unique message ID of every processed message in the application database. This helps the application to save time and resources when managing the subscriptions because any email that were already downloaded and processed before will be skipped on the next download process. This option clears these message IDs from the database so that every message in the inbox will be processed as they had never been downloaded before.

POP3 Account

Specifies the POP3 account that should be used for downloading new subscription and cancellation requests. A subscriber will send its subscribe/unsubscribe requests to this email address so please enter the email address of the associated POP3 account and specify the POP3 server address as well as the Port number. Any mail server that supports POP3 protocol can be used here.

If the POP3 server requires an encrypted connection, you have to activate the "SSL" box that can be found next to the port number. You also have to specify the user name as well as the password for this account. Please also specify the timeout value which is the amount of seconds the application will wait for data to be received from the server before returning an error, or zero to wait indefinitely.

To ensure that everything is working fine, you should test the connection by clicking the button "Test Connection". After clicking the Test Connection button, your entered POP3 data will also be saved in the POP3 Profile Manager for future use, if it does not already exist.

The Profiles-Button allows you a quick and easy access to all available POP3 profiles and also allows you to easily create new POP3 profiles. All available POP3 profiles can be selected for managing the subscriptions. Please click here to learn more about the POP3 Profile Manager.

Options

Allows you to specify some options for managing the subscriptions.

Delete messages on the server after download

Allows you to delete the actual subscriber request email from the server after it was processed through the application. By enabling this option, all subscription/cancellation request emails will be deleted from the server after the application has downloaded and processed it. This helps you to keep the inbox clean. Please note that this option only deletes subscription/cancellation request emails and not any other email that might be present in the inbox so there is no need to worry about that you delete any other important email by accident.

Update all fields

Allows you to update all subscriber information fields meaning that you can collect any other subscriber information such as the first name, last name etc. within a subscription request email. By enabling this option, the subscription request email will be searched for any tags/variables that might be included in the subscriber information. You can use nearly any tag/variable that you can insert when composing a message at "Compose Message".

So for example, if the subscriber "joe@bloggs.com" sends an email to the email address of the POP3 account above with subject "Subscribe" and content "#FirstName#=Joe", he will be added to the mailing list with his email address "joe@bloggs.com" and his first name "Joe". This makes it incredibly easy for you to collect personal data from the subscriber that can then later be used to send personalized emails to the subscriber. This option is highly recommended if you use web based subscription forms where the subscriber enter its information.

As stated above, you can use nearly any tag/variable that can be inserted when you compose a message. Therefore, the content of the subscription request email can include the following:

#FirstName#=Joe

#LastName#=Bloggs

#Company#=Joe Bloggs Enterprises

...and so on

Since you can choose any other value you wish for tags/variables, you can also use the actual field number rather than the field name. For example:

#2#=Joe

#3#=Bloggs

#4#=Joe Bloggs Enterprises

...and so on

Please note that you cannot use the #Email# or #1# tag/variable because the actual email address of the subscriber will be extracted from the email itself, based on your "Subscriber Match" settings. The following tags/variables can also not be used with this method: #ListName#, #ManagingEmail#, #SystemDate#, #UnsubscriptionLink# as well as #ReadOnlineLink#.

When using field numbers rather than field names, the maximum field number value is 15 so any tag/variable field number between #2# and #15# can be used with this method.

Ignore requests from blacklisted users*

Allows you to ignore subscription and/or cancellation requests from users that are blacklisted. Therefore, requests that are received from blacklisted users will be ignored and skipped so your mailing list won't be filled with blacklisted addresses and/or blacklisted domain names. Depending on your blacklist settings, this feature can also avoid to add disposable email addresses (Trash Email Addresses) to your mailing list.

HTML Subscribe/Unsubscribe Link

When using the default "Subscriber Match" setting, this field shows you subscribe/unsubscribe HTML links that can easily be included into your website and/or in your email signature when sending regular emails to your clients. If you use a non-default subscriber match setting, please refer to the section "Manage List" in order to learn how to create subscription/unsubscription links based on your preferences.

Latest Subscriptions

Displays the latest subscribed email addresses. To view/edit the associated subscriber of this email address, simply double-click on the desired email address. You can clear the contents of this widget by simply clicking with your right mouse-button into the widget and selecting "Clear". Please note that this only clears the content of the widget. No subscriber data will be deleted from the actual list. By clicking on "View the log of this operation", you will see the server log of the download process while the subscriptions were managed.

Latest Unsubscriptions

Displays the latest unsubscribed/cancelled email addresses. To view/edit the associated subscriber of this email address, simply double-click on the desired email address. You can clear the contents of this widget by simply clicking with your right mouse-button into the widget and selecting "Clear". Please note that this only clears the content of the widget. No subscriber data will be deleted from the actual list. By clicking on "View the log of this operation", you will see the server log of the download process while the subscriptions were managed.

Run Now

Click this button to start the download process in order to manage the subscriptions for the selected mailing list with the settings you have specified. After clicking this button, a new window appears showing you the current status of the download progress. Depending on the count of emails that are present in the inbox while managing the subscriptions and on the speed of your internet connection as well as the mail server that is being used, this process may take some time. You can at any time pause/resume the operation or cancel it by clicking the appropriate button. After the operation has completed, a final report is displayed where you can see all new subscriptions/cancellations and you can close the window or view the server log of the process.

Schedule

Click this button to schedule the download process to automatically manage the subscriptions of the selected list with the settings you have specified.

Schedule with NewsTurbo Standard

After clicking on "Schedule", a new window appears to configure the Windows User Account under that you want to run the schedule and to configure the scheduled interval and the scheduled time.

The user name of your current Windows User Account is automatically displayed and you just have to enter your password of your Windows User Account in the password field in order to be able to enable the schedule.

Please note that entering your password is mandatory. A scheduled task cannot run and will fail if you enter a wrong password. If you don't have set a password in your Windows User Account, please set one before enabling a schedule.

You can create scheduled backups on a regular basis (daily, weekly or monthly) and at a specific time. Just select the desired interval from the dropdown list and specify the schedule in the schedule area.

Daily

The scheduled task will be executed once a day at the selected time.

Weekly

In the schedule area, select the appropriate parameter as follows:

Recur every: <...> week(s) on: <...> at: <...>

Specify a certain number of weeks and the days of the week you want the task to be run. For example, with the every 2 week(s) on Monday at 9:45 setting, the task will be performed on every second Monday at 9:45.

Monthly

In the schedule area, select the appropriate parameter as follows:

Recur every: <...> day of the month: <...> at: <...>

Specify the day of the month and the month(s) you want the task to be run. For example, with the every 10 day of the month January at 9:45 setting, the task will be performed on January 10 at 9:45.

If you are happy with the settings you made just click "OK" to confirm your selection.

Schedule with zebNet NewsTurbo Pro or zebNet NewsTurbo Server

After clicking on the Schedule button, a new window opens where you can freely define your schedule for the task. The window "Specify the trigger" is being splitted into several areas:

Run this task

You can specify when to run the scheduled task on the left area called "Run this task". You can freely define the schedule after clicking on the desired option. The following options are available:

Once only

Specifies that the task should performed only once at the selected point in time. The point of time can be selected at "Start" and defines when the task should be performed.

Upon event

Specifies that the task should performed at a specific event. You can chose between "System startup" or "User logon".

When choosing "System startup", the task will be performed every time you turn on your computer and after Microsoft Windows has fully loaded. Please note that this option is only available if you use a password for scheduling a task and cannot be selected when enabling the option "Schedule without password".

When choosing "User logon", the task will be performed every time when you logon into your Microsoft Windows account. A logon deemed effective after you have entered your password for your Microsoft Windows account. If you do not use a password and/or if you have select the option "Schedule without password", a logon deemed effective when you can see your Windows Desktop. This is also applicable if you have set a password for your Microsoft Windows account but if you use the automatic logon feature.

The point of time can be selected at "Start" and defines when the task should be performed the very first time. You don't need to change the given point of time if the schedule should take into effect immediately. If the schedule should take into effect at a later time, you can manually select the point of time.

Periodically

Specifies that the task should performed periodically at certain intervals, e.g. every 10 minutes or every 3 hours. For example, if you select 3 hours, the backup will be performed every 3 hours.

Daily

Specifies that the task should performed daily. You can specify if the task should actually being performed every day or, for example every 2 days. In addition and if necessary, you can also specify a periodic schedule that repeatedly performs the task at the given interval.

The point of time can be selected at "Start" and defines when the task should be performed the very first time. You don't need to change the given point of time if the schedule should take into effect immediately. If the schedule should take into effect at a later time, you can manually select the point of time.

Weekly

Specifies that the task should performed weekly. In the schedule area, select the appropriate parameter as follows:

Run the task every: <...> week(s) on: <...>

Specify a certain number of weeks and the days of the week you want the task to be run. For example, with the every 2 week(s) on Monday at 9:45 setting, the task will be performed on every second Monday at 9:45.

The point of time can be selected at "Start" and defines when the task should be performed the very first time. You don't need to change the given point of time if the schedule should take into effect immediately. If the schedule should take into effect at a later time, you can manually select the point of time.

Monthly

Specifies that the task should performed monthly. In the schedule area, select the appropriate parameter as follows:

Run the task on every: <...> day(s) of the month: <...>

Specify the day of the month and the month(s) you want the task to be run. For example, with the every 10 day of the month January at 9:45 setting, the task will be performed on January 10 at 9:45.

The point of time can be selected at "Start" and defines when the task should be performed the very first time. You don't need to change the given point of time if the schedule should take into effect immediately. If the schedule should take into effect at a later time, you can manually select the point of time.

Run with credentials

Specifies the Windows User Account to be used for executing scheduled backups. The user name of your current Windows User Account will automatically be displayed and you just have to enter your password of your Windows User Account in the password field.

Tasks can also be scheduled without a password which is perfect for those users that haven't set a password for their Windows User Account. To schedule a task without a password, just enable the option "Schedule without password".

This option can also be used if you have set a password for your user account but in this case, you have to be logged in into your user account otherwise, schedule won't work.

Run the task only when the computer is idle

Specifies that the task is only performed if the computer is not used at the given point in time.

If missed, run the task at startup

Specifies that the task is performed at the next system startup if the task couldn't be performed at the scheduled point of time. This might happen if your computer was for example turned off at the given point in time.

Click "OK" to confirm your selections and to enable the schedule.

From now on, the subscriptions will automatically be managed for the selected mailing list with the settings you have specified. Depending on the count of emails that are present in the inbox while managing the subscriptions and on the speed of your internet connection as well as the mail server that is being used, this process may take some time. If you are logged in on your Windows Account when managing subscriptions on a schedule, you will be notified via a notification balloon otherwise, the subscriptions will be managed in the background.

Managing subscriptions on a schedule is an automatic process that will be executed no matter if zebNet NewsTurbo is started or not. After creating a schedule, you are only required to ensure that your computer is running in order to manage the subscriptions.

*This feature/option is only available in zebNet NewsTurbo Pro and zebNet NewsTurbo Server.