Profiles
MailShelf allows you to quickly and easily create new profiles, from which emails should be archived and provides you a wide range of possibilities. Already existing profiles can also be edited quickly and easily.
Each created profile represents a separate archiving task, which can be executed either manually or automatically on a schedule schedule. When you run a profile for the first time, a new individual archive is created as part of your entire archive. If the execution of a profile is repeated, the corresponding profile will be appended by newly received emails.
If you no longer need a profile, it can also be easily deleted. Deleting a profile has no effect on already archived messages. Even if a profile is deleted, all archived messages remain in the archive and can be deleted there if necessary.
The Profiles tab is separated into several areas for an easy navigation and an intuitive operation.
Provides you with features for creating new profiles. The buttons allows you to select which type of profile you want to create.
Email Servers
Provides you with features for creating email server profiles from which emails should be archived.
Opens a new window in which a Microsoft Exchange mailbox can be added as a profile.
Opens a new window in which an IMAP4 mailbox can be added as a profile.
Opens a new window in which a POP3 mailbox can be added as a profile.
Email Clients
Provides you with features for creating profiles of email clients from which emails should be archived.
Opens a new window in which a local Microsoft Outlook installation can be added as a profile.
Opens a new window in which a local Microsoft Outlook Express installation can be added as a profile.
Opens a new window in which a local Windows Mail installation can be added as a profile.
Opens a new window in which a local Windows Live Mail installation can be added as a profile.
Opens a new window in which a local Mozilla Thunderbird installation can be added as a profile.
Opens a new window in which a portable Mozilla Thunderbird installation can be added as a profile.
Opens a new window in which a local Mozilla SeaMonkey installation can be added as a profile.
Opens a new window in which a portable Mozilla SeaMonkey installation can be added as a profile.
Opens a new window in which a local Postbox installation can be added as a profile.
Opens a new window in which a portable Postbox installation can be added as a profile.
Email Files
Provides you with features for creating profiles of email holding capable files from which emails should be archived.
Opens a new window in which a file path containing RFC822 compliant .eml files can be added as a profile.
Opens a new window in which a file path containing Microsoft Outlook compliant .msg files can be added as a profile.
Opens a new window in which a Microsoft Outlook PST file can be added as a profile.
Microsoft Outlook Express DBX File
Opens a new window in which a Microsoft Outlook Express DBX file can be added as a profile.
Opens a new window in which a MBOX file can be added as a profile.
Profile overview
The profile overview displays all currently created profiles and also provides you with extensive possibilities to manage your profiles.
Profile Name
Displays the profile name of the corresponding profile. This is usually the email address to be archived.
Next Run Time
If an automatic schedule has been added to the corresponding profile, the date and time of the next scheduled execution is displayed here. If no schedule has been added, "Manually" is displayed here.
Last Run Time
Displays the date and time of the last execution, regardless of whether this execution was carried out manually or automatically by schedule.
Last Result
Displays the result of the last execution. This allows you to see whether the execution was successful or faulty.
Within the profile overview, you can access a context menu by right-clicking on it, which offers you additional functions and options. Depending on how many profiles have been selected, different functions and options are displayed in this context menu.
Refresh View
Refreshes the profile overview and reloads it.
Run
Executes the selected profiles so that emails are archived from them.
End
If a profile is currently being executed automatically on a schedule, the current execution is terminated.
Enable
If a schedule has been added to the profile, but has been deactivated, this schedule is re-activated, so that the fully automatic execution is performed again.
Disable
If a schedule has been added to the profile, this schedule can be deactivated by clicking this option, so that the execution has to be carried out manually. Please note that this does not remove the schedule, but only disables it. To remove a schedule, use the "Remove Schedule" option.
Edit
Opens a new window in which the selected profile can be edited.
Delete
Allows you to delete the selected profiles, but not deleting already archived emails of the selected profiles.
Import
Allows you to import profiles that were exported by MailShelf.
Export
Allows you to export the selected profile so that you can import it later or import it into another MailShelf installation.
Create Shortcut
Allows you to create a shortcut of the selected profile so that you can run the profile by opening the created shortcut without the need to actually open MailShelf.
If a schedule has not been added to the profile, this option will open a new window in which a schedule can be defined.
Remove Schedule
If a schedule has been added to the profile, this schedule can be removed by clicking this option so that it has to be redefined if necessary.
Below the profile overview, you will also see the number of profiles you have created so that you have an overview of all created profiles at any time.
Please note that each profile is unique. Even if you create several profiles with the same email address, each of these profiles will create a single archive in the entire archive. Therefore, you may find several single archives for the same email address in the entire archive.